Gloucestershire Probation Area have a duty to comply with the Data Protection Act 1998 as it covers the personal data we hold, and are registered with the Information Commissioner to hold information for the purposes of:
- Staff Administration
- Administration of Justice
- Accounts & Records
- Crime Prevention and Prosecution of Offenders
The Data Protection Act gives individuals the right to know what information is held about them.It provides a framework to ensure that personal information is handled properly.
The Act works in two ways. Firstly, it states that anyone who processes personal information must comply with eight principles, which make sure that personal information is:
- Fairly and lawfully processed
- Processed for limited purposes
- Adequate, relevant and not excessive
- Accurate and up to date
- Not kept for longer than is necessary
- Processed in line with your rights
- Secure
- Not transferred to other countries without adequate protection
The second area covered by the Act provides individuals with important rights, including the right to find out what personal information is held on computer and most paper records.
Our data subjects have right to request to see what information we hold on them. To do this a Data Subject Access request form needs to be completed .
Download a Subject Access Request Form
Print and complete the Subject Access Request Form and together with a fee of £10 send to:
Data Protection Officer
Gloucestershire Probation Area
Bewick House
1 Denmark Road
GL1 3HW
Or email us at: FoI&DPARequests@gloucestershire.probation.gsi.gov.uk
We then have to respond to the request within 40 days, with the information requested and an explanation if any information is withheld.
